Administrative Coordinator

This position provides high-level administrative support for the Director of Project MUSE, JHU Press. This position is responsible for administrative function of the MUSE Director’s office including communications, special event planning, scheduling, travel, and daily administrative support for the senior leadership team. 


Project MUSE is a division of The Johns Hopkins University Press. Founded in 1878, the Press is the oldest continuously operating university press in the United States as well as one of the largest. The Press is an innovative leader in scholarly book, journal, and digital publishing.


Project MUSE is a multi-million-dollar electronic database of academic books and journals in the humanities and social sciences.  We produce content from over 260 academic publishers, including more than 600 academic journals and 40,000 front-list and back-list monographs.  We recently received a generous grant from the Andrew W. Mellon foundation to expand our open access offerings. 

Primary duties and responsibilities: 


  • Provide administrative support for special projects and initiatives led by the Director, including strategic planning, publisher relations support and business meetings.
  • Coordinate and administer annual publishers meeting.
  • Serve as the primary point of contact for the Director’s office including triaging incoming calls. 
  • Provide physical and phone coverage during normal business hours (Monday-Friday, 8:30 am to 5:00 pm)
  • Serve as primary contact with facilities manager and IT support for shared equipment.
  • Manage all incoming and outgoing communications in the Director’s office including preparing, writing, and editing letters, memos, contracts and other correspondences. Coordinate with other departments on all communications to internal and external audiences being sent out under the Director’s name.
  • Manage the Director’s calendar and scheduling individual, group, and committee meetings.
  • Provide notes and minutes for designated meetings.
  • Prepare the Director for a wide range of meetings and presentations by preparing and/or coordinating briefing materials and agendas.
  • Manage the domestic and international travel and travel reimbursement for the Director as well as guests, candidates, and other MUSE personnel.
  • Oversee personnel files for MUSE employees.
  • Provide new hire orientation for new employees to MUSE.
  • Schedule, coordinate, and serve as the primary on-site contact for special events such as meetings, events, and parties. Assist with departmental special activities and events, including providing onsite support.
  • In collaboration with the Director develop agendas for staff meetings and advisory board meetings and coordinate all arrangements and presentations, Provide word processing, document management, and layout/formatting support for PowerPoint presentations and similar documents, liaising with teams as needed.
  • Contribute to the customer service-oriented atmosphere within the division and serve as liaison to other departments and administrative coordinators when needed or requested.
  • Develop and maintain an efficient and secure filing and document retention plan for the Director’s office. 
  • All other duties as requested.

High School Diploma/GED required.  Bachelor’s degree preferred. Additional education may substitute for experience. Three years related experience required. Five plus years previous experience providing administrative support to multiple executive-level staff members preferred.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.