As a production specialist in the journals division, you will oversee the day-to-day workflow necessary to publish approximately 40-55 journal issues a year. You will manage all stages of production from typesetting to mailing, producing final files suitable for print, online, and reprint publication. This position directly impacts the profitability of the Press and plays a key role in keeping or acquiring new journal titles as the primary contact for his or her editorial teams.
Primary Duties and Responsibilities
- Manage all production and distribution logistics for approximately 40-55 journal issues annually in collaboration with 8-12 editorial offices (mostly outside the Hopkins community) and 4-5 different vendors. Oversee typesetting, printing, and mailing for both print and online publication.
- Establish good relationships with assigned publishing partners and vendors and communicate with them frequently. Answer most common questions or direct to the proper department. Inform editorial teams of any changes or updates to departmental policy.
- Develop, track, and troubleshoot production schedules for your journal group and ensure adherence to the schedule by editors and vendors throughout. Track all stages of production and post-issue processing, proactively recommending ways to meet schedule to editorial offices. Learn to forecast print dates accurately.
- Review and approve all stages of pre-press or proofs before publication and set print runs, consulting manager as needed. Review art files for quality. Order mail labels and upload final files for online publication. Increasing your knowledge about these processes is expected.
- Identify rights & permissions problems in issues and assist in solving them. Use various existing publishing agreements appropriately. Understand author reprint policy and inform author or direct requests to Rights & Permissions as appropriate.
- Enforce page budgets, bill for memberships and extra production charges, approve and code production invoices correctly. Assist manager in closing by providing information and accurately invoicing excess costs. Learn to recognize cost drivers.
- Back up colleagues as needed and document processes for your journal titles. Actively collaborate in departmental initiatives and participate in meetings. Assist in documenting departmental processes. Help train new staff members.
- Collaborate with coworkers on projects such as proofreading marketing pieces, compiling statistics for annual postage statements, and so on. Occasionally oversee changes in cover design, working with in-house layout staff and the editorial team.
- Recommend changes and offer creative ideas; obtain editorial input and approval with some managerial guidance.
- BA/BS in liberal or graphic arts preferred.
- Basic competency with word processing, email, Internet. Familiarity with spreadsheets (Excel), databases (Filemaker), graphic design software (InDesign, Photoshop) helpful.
- Foreign language skills helpful. HTML or XML knowledge a plus.
- Experience in journal or book publishing production or a related area strongly preferred.
Factors important in this position:
- Knowledge--An ability to proofread on a professional level is essential. Excellent written and oral communication skills are required to collaborate with professional scholars. Incumbent must have the ability to learn quickly.
- Problem Solving--The specialist is largely responsible for quality control and decision-making for day-to-day activities for their titles, with limited consultation and advice. Setting priorities among titles to ensure he or she meets production deadlines is essential. A willingness to collaborate with editors, vendors, and in-house personnel to meet goals is essential. Good judgment in when to refer questions to management is expected.
- Impact--Oversees 40 journal issues annually in collaboration with 8-12 editorial offices (mostly outside the Hopkins community), 4-5 different outside vendors, and in-house layout team. Directly communicates with assigned editors and outside vendors to meet publishing goals. Has a direct impact on income for the Press as we earn income with each issue published. Plays a key role in retaining journal titles as specialist has daily interaction with his or her editorial teams.
- Interpersonal Skills--The job demands tact in demanding quality and persuasion in making changes, accelerating schedules to meet deadlines, or explaining why we can't make changes. Manage relationships with editorial teams (your customers) and vendors providing services to produce on-budget, on-time issues of high quality.
- External Contacts--Works with 8-10 editorial teams (most editors are professors) and 4-5 vendors (printers, typesetters) to produce journal issues.
- Internal Contacts--daily interaction with production team, marketing group, and circulation group in Journals. Also Journals Publisher on occasion, other managers on occasion. Frequent contacts with Muse production team, accounting staff, and rights & permissions staff.
- Mission/Service Orientation--Directly supports the mission of Johns Hopkins University Press to disseminate scholarly knowledge.
- Teaming Skills--Incumbent must work very closely with editorial teams and production colleagues to meet the Press's publishing goals and budget. An ability to work independently is important but the specialist is also expected to back up colleagues and work cooperatively with journals coworkers on departmental or divisional projects.
- Innovation--Creativity and innovation are encouraged in developing workflow and streamlining processes.
- Creativity in generating ideas about design updates.
- Managing Change--Production is undergoing constant change due to technology and the migration of print to digital forms of media. An ability to adapt to new processes and vendors is essential.
Johns Hopkins University Press seeks a creative, entrepreneurial Assistant Editor to support the Editorial Director on the preparation of new books, as well as acquiring annually 8-12 new books in the field of education.
Primary Duties and Responsibilities
This position has three key responsibilities at the Press:
- Assist the Editorial Director in the publication of books.
- Aquire a sub-list of 8-12 new books annually.
- Perform administrative responsibilities to ensure the smooth operation of the Press’s editorial program.
The ideal candidate is an early-career publishing professional responsible for working closely with Acquisitions Assistants, Editors, and authors to prepare projects for publication. They will work closely with the Editorial Director or other senior editor in deciding on the shape of projects, which may be commissioned, and in making other substantial decisions. They report to the Editorial Director.
In addition the Assistant Editor:
- Seeks to become the Press’s content expert within their field and endeavors to be a resource for authors, scholars, and students.
- Supports the Press’s objective of publishing books that will reflect high intellectual quality and realistic profitability, as well as helping inform the Press’s evolution within the industry.
- Represents the needs of readers and authors within the field, as they build a coherent list of titles for a range of readers across professional, classroom, and general readerships.
- Acquire approximately 8 to 12 new book projects of significant interest to the Press under the oversight of the Editorial Director.
- Works collaboratively with staff in Manuscript Editing, Design, and Production, Marketing, and Finance to ensure that books are published to the highest appropriate standards.
- Participates in professional communities associated with the editor’s field, in the university community of Johns Hopkins, and among the community of scholarly publishers.
- Mentors other acquisitions assistants, interns, and student workers as appropriate.
- Prepares manuscripts for transmittal into production.
- May represents the Press at academic meetings and book exhibits under the supervision of an editor or accompanied by a marketing colleague.
- Hires and manages student workers and interns.
- Bachelor’s degree required. 2-3 years scholarly publishing experience preferred.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Demonstrates verbal, written, and organizational skills.
- Ability to exercise sound judgment while multi-tasking in a dynamic environment.